There are 25 voters on each panel -- three from each of the NCAA's eight regions with myself as the 25th voter. The voters are coaches, Sports Information Directors and media members.
We do not reveal individual voters' names because we do not want them subject to lobbying and backlash from coaches and fans of teams. This is something we have experienced in voting for other polls.
We learned how to administrate such a massive undertaking by observing how the Division I college baseball coaches' poll is run.
Division III basketball is similar, with a large amount of teams and number of games but little to no television coverage. We go through a massive amount of information this week to send to our voters, making sure they have the information necessary on each team that is a Top 25 contender. Voters know when and where the game was played, what the score was, and what the opponent's record is.
Voters receive information Monday morning and have Monday to vote. We compile the vote tally and release it by Tuesday afternoon. On occasion we are able to release the poll on Monday night, if all of the voters get their ballots in on time. It is always through Sunday's games unless noted.
Teams get 25 points for a first-place vote, 24 for second place, etc.
It's very simple -- we count every game and the regional poll doesn't. How can you accurately rank teams when ignoring some of their games? In fact, non-regional games are often the most important when compiling a national poll, since they serve as our best way of comparing teams from different parts of the country. Our poll is a more accurate reflection of how teams compare. Unfortunately, the regional poll is a reflection of how teams will be seeded and perhaps selected for the NCAA Tournament.